ASA2021: RESPONSIBILITY
Online, 29 March - 2 April 2021
ASA2021. Online, 29 March - 2 April 2021
#ASAResponsibilityThe Call for Papers and Labs is now closed
We hope to open Early Bird registration on 17 February
Information for conference participants
- Rules on participation
- Editing your name and institution in the system (Cocoa)
- Acceptance letters
- Controlling/editing your panel
- Chairs and discussants
- Length of panels
- Pre-circulation of papers
- Timing of presentations
- Communication between authors/convenors
- Convenor responsibilities
Rules on participation
Please note that an individual cannot present more than one paper at the ASA conference, nor convene or be a chair or discussant more than once.
Panel convenors and paper presenters do not have to be members of the association. However, the ASA welcomes new members (see membership page). Members of the association and of WCAA sister-associations can register for the conference at a discounted fee.
Editing your name and institution in the system (Cocoa)
You can access your data (paper or panel information, personal data details) by logging into Cocoa from the login link above (third from the right on the green horizontal navigation bar, a human head icon). Once logged in, you will be taken through your contacts page where you can change and save any details you wish to alter of your personal profile:
- your title,
- name,
- institution,
as these are visible on public panel pages. Once you have saved the changes and/or clicked “Proceed” at the bottom of the page, the interface will then automatically take you back to the conference home page. The Login icon on the horizontal navbar should now show “logged in” and an arrow for a drop-down menu. Click on that, pick conferences, which will open up the correct section in Cocoa. This page will show previous conference registrations first; if you want to go to your panels/paper, you need to scroll down. Click on the panel or paper title, there you can make any necessary adjustments to abstracts etc.
Acceptance letters
Formal acceptance letter (signed pdf on headed paper) can be downloaded from the login environment (see login instructions above!). Log in, proceed past your contact details with the “Proceed” button (located under the contact fields), go to “Conferences” and then scroll through to your panel/paper. There will be an encircled A at the end of the panel/paper title line. Click on this, download the pdf. Please note that we do not send such letters by post.
Controlling/editing your panel
Panel proposers can use the login link in the menu above to edit their proposals. Later, when panels have been accepted, the convenors of accepted panels are requested to administer their panels via this login environment. Convenors should log in to state any specific timing requests for their panel (when directed to do so by the conference administrator) and to manage the paper proposals. Co-convenors or chairs/discussants cannot be added/removed nor can panels be withdrawn through this environment - please email us to do this conference(at)theasa.org.
Chairs and discussants
If you wish to add chairs or discussants, please contact us conference(at)theasa.org. If these roles are to be taken by convenors, then there is no need to send in your own name as it is implicit that this will be the case where other names are not listed.
Length of panels
Each day will have a maximum of two 90-minute panel sessions, each of which may hold up to four papers. Panels with more than 3 sessions will be encouraged to divide the sessions over several days.
Pre-circulation of papers
The ASA has no rule about this; many convenors are keen, however, to pre-circulate completed papers. To facilitate this, an author can upload a PDF of their paper within the login environment, which will then show as a downloadable file beneath their abstract on the public page on this site. It is a convenor's decision whether they instruct their presenters to make use of this.
Timing of presentations
Panels will have a maximum of three 90-minute panel sessions, each of which may hold up to four papers. So at most a panel will have 12 papers. The panel timetable will be established just before registration opens on 12 February. Convenors are free to allocate the time in their sessions as they like. The ASA norm is to allocate each presenter a maximum of 20 minutes (for presentation and questions/discussion), but convenors should let the authors know of their plans nearer the time of the conference.
Communication between authors/convenors
Convenor/author email addresses are not shown on the panel pages for anti-spam reasons. However, there is an inbuilt secure email messaging system. If you cannot work that, please email conference(at)theasa.org to obtain relevant email addresses.
Convenor responsibilities
It is the convenors' responsibility to ensure that all panel participants are well briefed and that the panel continues to meet ASA2021 requirements. To that end, convenors should not only communicate their decisions over proposals to paper proposers, but also later in the process, email the panelists to:
- inform them of the speaking order (albeit this is displayed on the public panel page)
- inform them as to how much time they have been allocated
- remind them to register (the registration status can be seen in the login environment)
- inform them of any late changes or additional chairs/discussants, and give any other information related to the panel.
- if panelists withdraw, convenors should mark these withdrawals in the login environment to inform the organisers.
Any queries with the above please email conference(at)theasa.org.
